Access: Service Providers
Overview: This article will cover all topics regarding backflow test refund requests including eligibility, the request process, and how to avoid needing a refund.
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Refund Eligibility
Refunds are available to service providers within 60 days from the date of payment.
If a test has been rejected by the water authority, it is not eligible for refund.
It's the Service Provider's responsiblity for ensuring the data they're entering into SwiftComply is accurate and following proper procedures. SwiftComply will not accept refund requests stemming from failure to follow proper precedures or exercise due diligence. When in doubt, please reach out to your city/regulator for best practices.
How to Submit a Refund
To submit a refund, you'll need to make sure you have all of the following information:
The Date the payment was processed
The Email Address associated with the payment
The Serial Number for the tested assembly
The Receipt Number
A Copy of the Receipt
The Reason for the Refund
Once the above details are collected, you can submit your official refund request through our Refund Request Form Here. The SwiftComply team will review and determine if the request is eligible for a refund.
Please Note: Tests that were rejected due to avoidable errors or negligence in adhering to submission protocols will not be eligible for refunds.
Processing Time of a Refund Request
Once we receive your refund request, the SwiftComply team will diligently review it and determine eligibility within 5-10 business days. Approved refunds will be processed weekly and will be refunded to the original method of payment.
Preventing Duplicate Entries
To help minimize the need for refunds resulting from errors, we urge Service Proider Users familiarize yourselves with our best practices for submitting backflow tests into SwiftComply.
Our Knowledge Base has lots of great articles to reference if you're not sure of the proper procedures and when in doubt, it's best to reach out to your city/regulator to get their preferred method of receiving these records.
FAQ
Is there a Processing Fee for Refunds?
When submitting your refund request, you'll have the following options:
Receive a credit to your Stripe account. This option will add money back to your SwiftComply balance and will be available the next time you need to submit a test report. There is no processing fee charged when choosing this option.
Or
Receive a refund to original form of payment. This option will send your refund directly to your credit card you used when checking out. There will be a 15% processing fee imposed when choosing this option.
What is Stripe?
Stripe is a 3rd party payment vendor that processes all of the payments for SwiftComply. SwiftComply does not store any payment information on it's platform. For more information about Stripe, you can view their Privacy Policy here.