Enabling the Feature
When publishing a report, navigate to the Deficiency section.
Toggle the Email Deficiency option to turn the feature on.
Once enabled, any deficiencies included in the report will be emailed automatically after publication.
Figure 1: Enabling the Email Deficiency option when publishing a report.
Recipient Selection
After enabling the feature, you can choose who will receive the deficiency emails:
Enter recipients manually, or
Select from your pre-configured site contact list.
The site contact list is managed in the Email Settings page, where you can add or update recipients to ensure accuracy.
Figure 2: Selecting recipients from the site contact list.
Use Cases
This feature is especially useful for:
Ensuring deficiencies are communicated immediately to relevant contacts.
Reducing delays in corrective actions by streamlining the reporting workflow.
Eliminating the need for manual follow-up after reports are published.
Notes
For the best experience with the instructional video associated with this feature, use the settings icon and select 1080p resolution.
If you need to update your recipient list, visit the Email Settings page before publishing reports.
✅ With the Email Deficiencies Directly from a Report feature, you can keep stakeholders informed faster and reduce extra steps in your reporting process.