Who this article is for: Authority users who create permits and configure sampling requirements.
Overview
In a pretreatment program, sampling requirements are often tied directly to a discharge permit. When an Industrial User's permit specifies what they must sample and how often, those requirements are modeled in SwiftComply as SMRCs with Specific Control enforceability.
Unlike SMRCs tied to a General Control (which activate immediately), Specific Control SMRCs are built into the permit creation process. You create the SMRCs first, then connect and schedule them as part of the permit wizard. The permit controls when sampling actually begins.
Setting Up SMRCs Before Creating the Permit
Before starting the permit wizard, set up the sampling requirements at the outfall level:
Navigate to Industrial Users > select an IU > select an Outfall.
Click New Sample Report Config and complete the wizard.
Set Assigned To to "Industry" and select Specific Control enforceability.
Configure the report period, administrative period, attachment requirements, and requirement schedules with specifications (sampling, flow, calculated results).
Skip the schedule — no report schedule is required during SMRC creation for Specific Control configurations. The schedule will be set during permit creation.
Click Finish.
The SMRC enters Available status. It is fully configured but not yet generating sample reports.
💡 Tip: You can create multiple SMRCs on the same outfall or across different outfalls before starting the permit. All Available SMRCs for the IU will appear in the permit wizard.
Connecting SMRCs During Permit Creation
The permit wizard is where SMRCs get connected to the permit and scheduled. Here is how each step of the wizard interacts with SMRCs:
Step 1: Template Selection
Select the IU, template, and permit dates as usual. No SMRC interaction in this step.
Step 2: Fill Form — Connecting SMRCs
The permit template may include system tables that show Available SMRCs for the selected IU. This is where you connect SMRCs to the permit — any SMRCs that remain in these tables will be included. To exclude an SMRC, delete its row from the table. Connecting SMRCs is optional; a permit does not require any linked sampling requirements.
The system tables that can connect SMRCs to a permit are:
SMR w/ Requirements — shows SMRCs with their configuration details, outfall, analytes, and status
Limits and Requirements — a combined view of discharge limits alongside their associated sampling requirements
A permit template can include multiple instances of these tables (e.g., one per outfall section). If the same SMRC appears in multiple table instances, it is only disconnected from the permit when you delete it from all instances where it appears. Deleting it from one instance but leaving it visible in another keeps it connected.
Step 3: Schedule Requirements — Scheduling SMRCs
If any SMRCs were included in Step 2, they appear here for scheduling. Each row shows:
Status (Available or Pending)
Outfall Name
Report Name
Frequency, Due Date, Start Date, End Date (once scheduled)
Click the schedule action on each SMRC to open the Scheduling Dialog. Set the report schedule:
Repeating — frequency (Daily, Weekly, Monthly, etc.), interval, start date, and end condition (until date or number of occurrences)
One-time — a single ad-hoc date
Once a schedule is set, the SMRC's status changes from "Available" to "Pending."
If no SMRCs were connected in Step 2, this step will be empty.
Step 4: Review & Sign
Review and sign the permit. When the permit is signed, the system:
Links each connected SMRC to the permit
Changes each SMRC's status from Available to Active
Generates all scheduled sample reports based on the configured schedule
Sample reports appear immediately on the IU's Sample Reports tab.
What Happens When a Permit Is Terminated
Terminating a permit cascades to all linked SMRCs:
All Active SMRCs linked to the permit are terminated
Sample reports in Scheduled or Draft status are deleted
Past Due reports are preserved — they are not deleted by termination
Submitted reports are preserved regardless of when they were submitted
Termination can be backdated to any date after the permit's effective date, but cannot be set in the future. If you set the termination date in the past, be aware that the system deletes reports based on their current status (Scheduled or Draft), not based on the termination date. This means if a report was past due and then submitted after the backdated termination date, the submitted report is still preserved.
This cascade is automatic and happens in a single transaction when you confirm the permit termination.
⚠️ Warning: Permit termination is permanent and cannot be undone. All linked SMRCs will be terminated. Review the list of affected SMRCs in the termination dialog before confirming.
What Happens When a Permit Expires
When a permit reaches its expiration date, the permit status changes to Expired automatically. However, linked SMRCs are not automatically terminated. If you need to end the sampling requirements, you must either:
Terminate the permit explicitly (which cascades to SMRCs), or
Terminate each SMRC individually from the outfall detail page
Status Summary
Event | Permit Status | SMRC Status | Sample Reports |
SMRC created with Specific Control | — | Available | None |
Schedule set in permit wizard | Draft/Pending | Available (shown as "Pending" in wizard) | None |
Permit signed | Active (or Upcoming) | Active | Generated from schedule |
Permit terminated | Terminated | Terminated | Future reports deleted; submitted preserved |
Permit expired | Expired | No change | No change |
FAQ
Q: Why don't I set a schedule when creating a Specific Control SMRC?
A: The schedule is deferred to the permit creation process because the permit controls the effective dates and reporting timeline. Setting the schedule during permit creation ensures all report due dates fall within the permit's effective and expiration dates.
Q: Can one SMRC be linked to multiple permits?
A: No. Once an SMRC is activated by a signed permit, it is linked to that specific permit. To create similar sampling requirements under a new permit, create new SMRCs.
Q: What happens to Available SMRCs that aren't included in a permit?
A: They remain in Available status indefinitely. They can be included in a future permit, archived, or deleted.
Q: Can I change an SMRC's schedule after the permit is signed?
A: No. Once the permit is signed and the SMRC is active, the schedule is locked. To change sampling requirements, terminate the SMRC (or the permit) and create a new configuration.
Q: What if I need to add new sampling requirements to an active permit?
A: You cannot add SMRCs to a signed permit. Create the new SMRCs with General Control enforceability so they activate independently, or terminate the permit and create a new one that includes the additional requirements.