Who this article is for: Authority users who create permits and configure sampling requirements.
Overview
In a pretreatment program, sampling requirements are often tied directly to a discharge permit. When an Industrial User's permit specifies what they must sample and how often, those requirements are modeled in SwiftComply as SMRCs with Specific Control enforceability.
Unlike SMRCs tied to a General Control (which activate immediately), Specific Control SMRCs are built into the permit creation process. They are created on the outfall beforehand or from within the permit wizard, then connected and scheduled as part of the wizard. The permit controls when sampling actually begins.
Setting Up SMRCs Before Creating the Permit
To set up SMRCs at the outfall level before starting the permit wizard:
Navigate to Industrial Users > select an IU > select an Outfall.
In the Sample Report Configs section, click New Configuration and complete the wizard.
Set Assigned To to "Industry" and select Specific Control enforceability.
Configure the report period, administrative period, attachment requirements, and requirement schedules with specifications (sampling, flow, calculated results).
Skip the schedule — no report schedule is required during SMRC creation for Specific Control configurations. The schedule will be set during permit creation.
Click Finish.
The SMRC enters Available status. It is fully configured but not yet generating sample reports.
💡 You can create multiple SMRCs on the same outfall or across different outfalls before starting the permit. All Available SMRCs on the IU's outfalls are offered under Add Available Configuration in the permit wizard.
Connecting SMRCs During Permit Creation
The permit wizard is where SMRCs get connected to the permit and scheduled. Here is how each step of the wizard interacts with SMRCs:
Template Selection (Step 1)
Select the IU, template, and permit dates as usual. No SMRC interaction in this step.
Limits (Step 2)
Limits are added to the permit in this step. No SMRC interaction in this step.
Connecting and Scheduling SMRCs (Step 3: Sample Report Configurations)
This is where SMRCs are connected to the permit and scheduled. Click Add Configuration and choose Add Available Configuration to pick from the Available SMRCs on the IU's outfalls, or New Configuration to create one. When an SMRC is added, its status changes from "Available" to "Pending." To take an SMRC off the permit, select its row and click Remove. Removing an SMRC that was created here with New Configuration deletes it; an SMRC added from the Available list returns to Available. Connecting SMRCs is optional; a permit does not require any linked sampling requirements.
This step requires a permit template that includes a sample report configurations system table (such as SMR w/ Requirements or Limits and Requirements Table). If the template has none, the step shows a message and SMRCs cannot be added.
Each row shows the Status, SRC Name, Outfall Name, Assigned To, Analytes, Sample Types, Report Schedule, and Due On. Click Schedule on a row to set its report schedule:
Repeating — interval, frequency (Week, Month, or Year), first due date, and end condition (a last due date or a number of occurrences)
One-time — a single due date
Once a schedule is set, the row's button changes to Edit. Every Industry SMRC on the permit must be scheduled within the permit's effective and expiration dates before you can continue.
Fill Form (Step 4)
The permit template's system tables show the SMRCs added in Step 3. A template can include multiple instances of these tables (e.g., one per outfall section). The eye icon on a row hides or shows it in that table instance; hiding a row does not take the SMRC off the permit. Each SMRC on the permit must stay visible in at least one table — to take it off the permit, remove it in Step 3.
Review & Sign (Step 5)
Review and sign the permit. When the permit is signed, the system:
Activates each connected SMRC, changing its status from Pending to Active (or Upcoming, if the permit's effective date is in the future)
Generates the scheduled sample reports based on the configured schedule. For a backdated permit, a Backdated Permit dialog first asks for the date to Begin creating sample reports from
Sample reports appear immediately on the IU's Sample Reports tab.
What Happens When a Permit Is Terminated
Terminating a permit cascades to all linked SMRCs:
All Active SMRCs linked to the permit are terminated
Sample reports in Scheduled or Past Due status with a due date after the termination date are deleted
Reports due on or before the termination date are preserved
Submitted reports are preserved regardless of their due date
The termination date can be any date after the permit's effective date, up to its expiration date. A past or current date terminates the permit immediately. A future date schedules the termination, and the cascade runs when that date arrives.
This cascade is automatic.
⚠️ Permit termination is permanent and cannot be undone. All linked SMRCs will be terminated. Review the list of affected SMRCs in the termination dialog before confirming.
What Happens When a Permit Expires
When a permit reaches its expiration date, the permit status changes to Expired automatically, and its linked SMRCs show Expired as well. They are not terminated, and their sample reports are not deleted.
Status Summary
Event | Permit Status | SMRC Status | Sample Reports |
SMRC created with Specific Control | — | Available | None |
SMRC added in permit wizard | Draft/Pending | Pending | None |
Permit signed | Active (or Upcoming) | Active (or Upcoming) | Generated from schedule |
Permit terminated | Terminated | Terminated | Reports due after the termination date deleted; submitted preserved |
Permit expired | Expired | Expired | No change |
FAQ
Q: Why don't I set a schedule when creating a Specific Control SMRC?
A: The schedule is deferred to the permit creation process because the permit controls the effective dates and reporting timeline. Setting the schedule during permit creation ensures all report due dates fall within the permit's effective and expiration dates.
Q: Can one SMRC be linked to multiple permits?
A: No. Once an SMRC is activated by a signed permit, it is linked to that specific permit. To create similar sampling requirements under a new permit, create new SMRCs.
Q: What happens to Available SMRCs that aren't included in a permit?
A: They remain in Available status indefinitely. They can be included in a future permit, archived, or deleted.
Q: Can I change an SMRC's schedule after the permit is signed?
A: Where permit revisions are turned on for your organization, Revise on the Active permit opens the permit wizard, where an SMRC's schedule can be edited in Step 3. The permit is unchanged until the signed revision reaches the revision effective date set in Step 1. Otherwise, once the permit is signed and the SMRC is active, the schedule is locked. To change sampling requirements, terminate the permit and create a new one.
Q: What if I need to add new sampling requirements to an active permit?
A: Where permit revisions are turned on for your organization, Revise on the Active permit opens the permit wizard, where SMRCs can be added in Step 3. Otherwise, SMRCs can't be added to a signed permit. Create the new SMRCs with General Control enforceability so they activate independently, or terminate the permit and create a new one that includes the additional requirements.