Who this article is for: Authority users.
Overview
Several tables in SwiftComply Pretreatment support exporting data to CSV (Comma-Separated Values) format. This is useful for regulatory reporting, external data analysis, or maintaining compliance records in other systems.
Where You Can Export
Area | How to Export | What's Included |
Inspections table | Click the download icon in the table toolbar. | All inspection records matching your current filters. Exported server-side, so all matching rows are included regardless of pagination. |
Sampling Results database | Click the download icon in the table toolbar. Choose which columns to include: All Columns, Standard + Visible Details, or Only Visible. | Sample result data based on your current filters. |
Location Summary Reports | After generating a report, click Download in One File or Download in Separate Files. | The generated report data. "Separate Files" creates one CSV per location. |
Nonconformances (within an inspection) | Click the download icon in the nonconformances table toolbar. | All nonconformances for that inspection. |
How to Export
Navigate to the table you want to export.
Apply any filters, search terms, or sorting you need.
Click the download icon in the table toolbar.
Choose your column scope from the dropdown (where applicable).
Click Export. The CSV file downloads to your computer.
What Gets Preserved in the Export
Filters and search — the export includes all rows matching your current filters and search, not just the current page. The export is server-side, so it captures the full filtered dataset.
Sort order — the current sort direction and column are preserved in the export.
Column order — columns appear in the CSV in the same order as your selection.
💡 Tip: Set up your filters, sort, and column visibility before exporting. The CSV will reflect exactly what you've configured.
CSV files can be opened in Microsoft Excel, Google Sheets, LibreOffice Calc, or any text editor. Column headers match the column names displayed in the application.
FAQ
Q: Can I choose which columns to export?
A: In the Sampling Results database, yes — you can choose between All Columns, Standard + Visible Details, or Only Visible columns. For other tables, the export includes the standard column set.
Q: Does the export include all rows or just the current page?
A: Exports are server-side and include all rows matching your current filters, regardless of which page you are viewing.