Compliance Status Is Now Based on GCDs

From August 2021, the Establishment compliance status is calculated by Grease Control Device (GCD) compliance. Establishments with more than one GCD will now have compliance calculated based on the least compliant GCD associated with that establishment. This means establishments that are sharing GCDs will all update based on GCD compliance!

Updating your Database

SwiftComply recommends cities take the following steps to ensure that compliance statuses are accurately reflected across devices and establishments:

Add GCDs to any establishments missing devices when necessary. Establishments with no devices will have a compliance status of "No Devices".
Ensure all Grease Control Device service frequencies are listed accurately and named, as overall establishment compliance will now be calculated based on GCD compliance. If GCDs do not have names, the system may have trouble updating their compliance status.
Make sure the last pump out has a GCD connected to it. Many pump outs were added before the GCD field was required on the pump out form.

Reviewing your Database

To review the service frequencies within your database and ensure GCD service frequencies align with Establishment frequencies, you can export a .csv file which will allow you to easily compare the two.

Navigate to the 'Establishments' tab.

If you wish to export a filtered set of data, apply your search filters first. If you wish to export all data from the section, ensure there are no filters applied before you export the file.

Once viewing the desired database, click the Actions button, and select Export from the dropdown menu.

A pop up modal will appear, and select the fields 'Name', 'Frequency', and further down under Establishment Grease Traps, 'Frequency' and 'Frequency Units'. Click the green Export button and your .csv file will begin to download.

You'll then be able to see where there are differences between the two service frequencies, and you can make the changes in your SwiftComply database.

GCD Compliance Statuses

Definitions of the different GCD compliance statuses can be found below:

Never Pumped	No pump outs are associated with that GCD.
Compliant	A pump out has been entered within the date range defined by the service frequency set at the GCD level.
Overdue	A pump out is overdue by 1-13 days based on the service frequency set at the GCD level.
Non Compliant	A pump out is overdue by 14 or more days based on the frequency set at the GCD level.

Establishment Compliance Statuses

Establishment compliance is now calculated by GCD compliance. Establishment service frequency is for record keeping only and does not determine compliance.

No Devices (New!)	No GCDs are attached to the establishment.
Never Pumped	All GCDs attached to the establishment are listed as "Never Pumped".
Compliant	All GCDs attached to the establishment have a GCD pump out compliance status of "Compliant" OR one is "compliant" and the rest are "Never Pumped".
Overdue	One or more GCDs are "Overdue" and the rest are "Compliant" or "Never Pumped".
Non Compliant	One or more GCDs are not compliant, and the rest are "Overdue, "Compliant", or "Never Pumped".

In the Establishment profile the 'Pumped on' date takes the most recent pump out date for any GCD attached to that establishment. The 'Next pump out' date takes the next upcoming date for any GCD attached to the establishment. Be aware of this if an establishment has multiple GCDs with different frequencies.

Examples

Below are some examples for how compliance is calculated on the establishment level.

Example 1: An establishment has two GCDs, the first GCD has a compliance status of Compliant, and the second GCD has a compliance status of Non Compliant - the establishment is Non Compliant.

Example 2: An establishment has two GCDs, the first GCD has a compliance status of Compliant, and the second GCD has a status of Never Pumped - the establishment is Compliant.

Example 3: Two establishments share one grease control device. The GCD is 16 days overdue to be pumped and has a compliance status of Non Compliant - both establishments connected to that GCD are Non Compliant.